School User Privacy Policy

This page provides further information on how Norfolk County Council, as the Appropriate Body for the induction of Newly Qualified Teachers (NQTs), uses your personal information for this purpose.

By ‘use’, we mean the various ways your personal information may be processed, including collected, storing and sharing the information.

Further details.

We also provide the following details in our general privacy notice on our website:

• Who we are

• How long we use your information for

• Your rights under the UK General Data Projection Regulation (the UK GDPR), and

• How to exercise them

You can ask us for a copy of this information.

What we use your personal information for.

We use your personal information to facilitate carrying out our statutory functions as Appropriate Body to ensure the assessment, monitoring and support of NQTs.

We also use your personal information:

• To provide information to you that you request from us relating to our products or services specific to support NQTs through induction

• To inform you of any changes to our website, services or goods and products

• To inform you of any changes to the statutory regulations

• For quality assurance purposes.

We may also use information in other ways compatible with the above.

The information we collect and use.

We may collect and use:

• Personal details: name/date of birth/age

• Contact details: address/phone number/e mail address

• Education: schools/colleges attended/currently in education/further education

• Employment history: job profession/references

Who provides this information?

We receive this information from you, as an NQT, but we may also obtain some of this data from your employer or your school if you are an employee of Norfolk County Council.

Who we share your information with?

We share your information with:

• Colleagues in Children’s Services e.g. the Learning and Inclusion Team if additional support is required

• The Teaching Regulation Agency (an executive agency of the Department for Education) in accordance with the statutory regulations

• Other Appropriate Bodies – if you move to another Appropriate Body during your induction.

We never give your details to third parties to enable them to provide you with information regarding unrelated goods or services.

We may also share your information where we are legally required by law to disclose your personal information.

How the law protects you and the legal basis for processing your information.

We have legal grounds under the UK GDPR to process this information because it is necessary for the performance of a task carried out in the public interest and the task or function has a clear basis in law. The relevant task is under the Sections 135A, 135B and 141C(1)(b), of the Education Act 2002 and associated Education (Induction Arrangements for School Teachers) (England) Regulations 2012.

How long will we keep your personal information for?

Your information will be permanently deleted after six years.

If you leave the Norfolk Appropriate Body because you have moved to a school in another area before the final assessment is completed, your records will be kept for six years unless your records are requested by Appropriate Body in whose area the school is located.

How we keep your information

Your information will be stored electronically on NQT Manager, a secure web-based paperless management system.

NQT Manager:

• allows your employer/school to register you and submit your electronic assessments securely online and

• acts as a gateway between Norfolk County Council as the Appropriate Body and the Teaching Regulation Agency.

We do not process your information outside of the United Kingdom.

Automated decision making.

We do not make automated decisions about you.

Changes to this notice.

We may amend this privacy notice at any time so please review it frequently. The date below will be amended each time this notice is updated.

This notice was created on 8th January 2021